{"id":2401,"date":"2026-03-16T10:00:00","date_gmt":"2026-03-16T10:00:00","guid":{"rendered":"https:\/\/18kenglish.com\/?p=2401"},"modified":"2026-03-26T05:14:19","modified_gmt":"2026-03-26T05:14:19","slug":"%e8%8b%b1%e6%96%87email%e5%af%ab%e4%bd%9c-english-email-writing-50-phrases-templates-common-mistakes","status":"publish","type":"post","link":"https:\/\/18kenglish.com\/ja\/email-\u82f1\u8a9e\u306e\u30e1\u30fc\u30eb\u4f5c\u6210-50\u306e\u30d5\u30ec\u30fc\u30ba-\u30c6\u30f3\u30d7\u30ec\u30fc\u30c8-\u3088\u304f\/","title":{"rendered":"\u82f1\u6587\u30e1\u30fc\u30eb\u5beb\u4f5c (\u82f1\u8a9e\u30e1\u30fc\u30eb\u306e\u66f8\u304d\u65b9) | 50 \u4ee5\u4e0a\u306e\u30d5\u30ec\u30fc\u30ba\u3001\u30c6\u30f3\u30d7\u30ec\u30fc\u30c8\u3001\u3088\u304f\u3042\u308b\u9593\u9055\u3044"},"content":{"rendered":"

Whether you’re applying for a job, following up with a client, or coordinating with overseas colleagues, email remains the backbone of professional communication (\u5c08\u696d\u6e9d\u901a). Yet for many English learners in Taiwan, writing a clear, polite, and effective email in English can feel overwhelming. The good news? Professional email writing (\u5c08\u696d\u82f1\u6587\u5beb\u4f5c) follows predictable patterns. Master a handful of structures and phrases, and you’ll handle any inbox situation with confidence.<\/p>\n

This guide breaks down everything you need \u2014 from anatomy and formatting to ready-to-use templates (\u7bc4\u672c) and the most common mistakes Taiwanese learners make. Bookmark it, practice with it, and watch your email game transform.<\/p>\n

Why Email Writing Matters for English Learners \u70ba\u4ec0\u9ebc\u82f1\u6587Email\u5beb\u4f5c\u5f88\u91cd\u8981<\/h2>\n
\n
\"Professional
Strong email writing skills open doors in the global workplace<\/figcaption><\/figure>\n<\/div>\n

In Taiwan’s increasingly international business environment (\u570b\u969b\u5546\u696d\u74b0\u5883), English email proficiency isn’t optional \u2014 it’s expected. According to a 2024 survey by 104\u4eba\u529b\u9280\u884c, over 68% of positions at multinational companies in Taiwan require regular English email correspondence. Even domestic companies doing business with Southeast Asian or European partners rely heavily on English email communication.<\/p>\n

Unlike speaking, email gives you time to think, revise, and polish your English. That’s an advantage! But it also means your writing is on permanent record. A sloppy email with grammar mistakes or an overly casual tone can damage your professional image. That’s why investing time in learning proper email structure and vocabulary pays off enormously.<\/p>\n

The Anatomy of a Professional Email \u5c08\u696dEmail\u7684\u7d50\u69cb<\/h2>\n

Every professional English email has five essential parts. Understanding this structure (\u7d50\u69cb) will make writing faster and easier:<\/p>\n

    \n
  1. Subject Line (\u4e3b\u65e8)<\/strong> \u2014 Clear, specific, and under 10 words. Example: “Meeting Reschedule \u2014 March 20 at 2 PM”<\/li>\n
  2. Greeting (\u554f\u5019\u8a9e)<\/strong> \u2014 Match formality to your relationship. “Dear Mr. Chen” for formal, “Hi Sarah” for familiar colleagues<\/li>\n
  3. Body (\u6b63\u6587)<\/strong> \u2014 State your purpose in the first sentence, then provide details<\/li>\n
  4. Closing (\u7d50\u5c3e)<\/strong> \u2014 Include a call to action or next step<\/li>\n
  5. Sign-off (\u7f72\u540d)<\/strong> \u2014 “Best regards,” “Sincerely,” or “Thank you,” followed by your name and title<\/li>\n<\/ol>\n
    \n
    \"Email
    Keep a checklist handy until these email structures become second nature<\/figcaption><\/figure>\n<\/div>\n

    50+ Essential Email Phrases \u5fc5\u5b78\u768450\u500bEmail\u5e38\u7528\u53e5<\/h2>\n

    Opening Lines \u958b\u5834\u767d<\/h3>\n

    The opening line sets the tone for your entire email. Here are phrases for different situations:<\/p>\n

    First contact (\u521d\u6b21\u806f\u7e6b):<\/strong><\/p>\n

      \n
    • “I am writing to inquire about…” (\u6211\u5beb\u4fe1\u662f\u60f3\u8a62\u554f\u95dc\u65bc…)<\/li>\n
    • “I am reaching out regarding…” (\u6211\u5c31…\u4e00\u4e8b\u8207\u60a8\u806f\u7e6b)<\/li>\n
    • “I was referred to you by [name]…” (\u7d93[\u67d0\u4eba]\u4ecb\u7d39\u8207\u60a8\u806f\u7e6b)<\/li>\n
    • “I came across your company\/profile and…” (\u6211\u770b\u5230\u8cb4\u516c\u53f8\/\u60a8\u7684\u8cc7\u6599…)<\/li>\n<\/ul>\n

      Follow-up (\u5f8c\u7e8c\u8ddf\u9032):<\/strong><\/p>\n

        \n
      • “Following up on our conversation from…” (\u5c31\u6211\u5011\u4e4b\u524d\u7684\u8ac7\u8a71\u8ddf\u9032…)<\/li>\n
      • “As per our discussion…” (\u6839\u64da\u6211\u5011\u7684\u8a0e\u8ad6…)<\/li>\n
      • “I wanted to circle back on…” (\u6211\u60f3\u518d\u56de\u982d\u8ac7\u8ac7…)<\/li>\n
      • “Just checking in on the status of…” (\u60f3\u78ba\u8a8d\u4e00\u4e0b…\u7684\u9032\u5ea6)<\/li>\n<\/ul>\n

        Replying (\u56de\u8986):<\/strong><\/p>\n

          \n
        • “Thank you for your prompt reply.” (\u611f\u8b1d\u60a8\u7684\u53ca\u6642\u56de\u8986)<\/li>\n
        • “Thank you for getting back to me so quickly.” (\u611f\u8b1d\u60a8\u9019\u9ebc\u5feb\u56de\u8986)<\/li>\n
        • “I appreciate you taking the time to…” (\u611f\u8b1d\u60a8\u64a5\u5197…)<\/li>\n<\/ul>\n

          Making Requests \u63d0\u51fa\u8acb\u6c42<\/h3>\n
          \n
          \"Man
          Learning polite request phrases helps you communicate effectively with international teams<\/figcaption><\/figure>\n<\/div>\n

          Polite requests (\u79ae\u8c8c\u8acb\u6c42) are crucial in professional emails. These phrases sound natural and respectful:<\/p>\n

            \n
          • “Could you please send me…” (\u53ef\u5426\u8acb\u60a8\u5bc4\u7d66\u6211…)<\/li>\n
          • “Would it be possible to…” (\u662f\u5426\u53ef\u4ee5…)<\/li>\n
          • “I would appreciate it if you could…” (\u5982\u679c\u60a8\u80fd…\u6211\u5c07\u4e0d\u52dd\u611f\u6fc0)<\/li>\n
          • “Would you mind sharing…” (\u60a8\u662f\u5426\u4ecb\u610f\u5206\u4eab…)<\/li>\n
          • “I was wondering if you could…” (\u4e0d\u77e5\u60a8\u662f\u5426\u80fd…)<\/li>\n
          • “At your earliest convenience, could you…” (\u65b9\u4fbf\u7684\u8a71\uff0c\u53ef\u5426\u8acb\u60a8…)<\/li>\n<\/ul>\n

            Pro tip:<\/strong> “Could you” is softer than “Can you.” “Would it be possible” is even more polite. In Taiwanese business culture, we tend toward politeness \u2014 and that translates well to English email etiquette (Email\u79ae\u5100).<\/p>\n

            Giving Updates \u63d0\u4f9b\u66f4\u65b0<\/h3>\n
              \n
            • “I wanted to update you on…” (\u6211\u60f3\u8ddf\u60a8\u66f4\u65b0\u95dc\u65bc…)<\/li>\n
            • “Please find attached…” (\u8acb\u53c3\u95b1\u9644\u4ef6…)<\/li>\n
            • “I’m pleased to inform you that…” (\u5f88\u9ad8\u8208\u901a\u77e5\u60a8…)<\/li>\n
            • “Unfortunately, I need to let you know that…” (\u5f88\u62b1\u6b49\u9700\u8981\u901a\u77e5\u60a8…)<\/li>\n
            • “Here is a brief summary of…” (\u4ee5\u4e0b\u662f…\u7684\u7c21\u8981\u6458\u8981)<\/li>\n<\/ul>\n

              Apologizing and Handling Mistakes \u9053\u6b49\u548c\u8655\u7406\u932f\u8aa4<\/h3>\n
                \n
              • “I apologize for the inconvenience.” (\u9020\u6210\u4e0d\u4fbf\uff0c\u6df1\u611f\u62b1\u6b49)<\/li>\n
              • “I’m sorry for the delayed response.” (\u5f88\u62b1\u6b49\u56de\u8986\u665a\u4e86)<\/li>\n
              • “Please accept my apologies for the oversight.” (\u5c0d\u65bc\u758f\u5ffd\uff0c\u8acb\u63a5\u53d7\u6211\u7684\u6b49\u610f)<\/li>\n
              • “I take full responsibility for this error.” (\u9019\u500b\u932f\u8aa4\u5b8c\u5168\u662f\u6211\u7684\u8cac\u4efb)<\/li>\n
              • “We are working to resolve this as quickly as possible.” (\u6211\u5011\u6b63\u5728\u76e1\u5feb\u89e3\u6c7a\u6b64\u554f\u984c)<\/li>\n<\/ul>\n

                Closing Lines \u7d50\u5c3e\u53e5<\/h3>\n
                  \n
                • “Please let me know if you have any questions.” (\u5982\u6709\u4efb\u4f55\u554f\u984c\uff0c\u8acb\u544a\u77e5)<\/li>\n
                • “I look forward to hearing from you.” (\u671f\u5f85\u60a8\u7684\u56de\u8986)<\/li>\n
                • “Thank you for your time and consideration.” (\u611f\u8b1d\u60a8\u7684\u6642\u9593\u548c\u8003\u616e)<\/li>\n
                • “Please don’t hesitate to reach out if you need anything.” (\u5982\u6709\u9700\u8981\uff0c\u8acb\u96a8\u6642\u806f\u7e6b)<\/li>\n
                • “I hope this information is helpful.” (\u5e0c\u671b\u9019\u4e9b\u8cc7\u8a0a\u5c0d\u60a8\u6709\u5e6b\u52a9)<\/li>\n<\/ul>\n

                  Email Templates You Can Use Today \u4eca\u5929\u5c31\u80fd\u7528\u7684Email\u7bc4\u672c<\/h2>\n
                  \n
                  \"Business
                  Well-written emails build trust and lead to real business results<\/figcaption><\/figure>\n<\/div>\n

                  Template 1: Requesting Information \u8a62\u554f\u8cc7\u8a0a<\/h3>\n

                  Subject:<\/strong> Inquiry About [Product\/Service\/Program]<\/p>\n

                  Dear [Name],<\/em><\/p>\n

                  I am writing to inquire about [specific topic]. I am currently [your role\/situation], and I am interested in learning more about [specific details].<\/em><\/p>\n

                  Could you please provide me with the following information:<\/em><\/p>\n

                    \n
                  • [Question 1]<\/em><\/li>\n
                  • [Question 2]<\/em><\/li>\n
                  • [Question 3]<\/em><\/li>\n<\/ul>\n

                    Thank you for your time. I look forward to your reply.<\/em><\/p>\n

                    Best regards,
                    [Your Name]<\/em><\/p>\n

                    Template 2: Following Up \u8ddf\u9032Email<\/h3>\n

                    Subject:<\/strong> Follow-Up: [Original Topic]<\/p>\n

                    Hi [Name],<\/em><\/p>\n

                    I hope this email finds you well. I am following up on my previous email regarding [topic], sent on [date].<\/em><\/p>\n

                    I understand you are busy, but I would appreciate an update at your earliest convenience. If you need any additional information from my end, please let me know.<\/em><\/p>\n

                    Thank you for your attention to this matter.<\/em><\/p>\n

                    Kind regards,
                    [Your Name]<\/em><\/p>\n

                    Template 3: Scheduling a Meeting \u5b89\u6392\u6703\u8b70<\/h3>\n

                    Subject:<\/strong> Meeting Request \u2014 [Topic]<\/p>\n

                    Dear [Name],<\/em><\/p>\n

                    I would like to schedule a meeting to discuss [topic]. Would any of the following times work for you?<\/em><\/p>\n

                      \n
                    • [Day], [Date] at [Time]<\/em><\/li>\n
                    • [Day], [Date] at [Time]<\/em><\/li>\n<\/ul>\n

                      The meeting should take approximately [duration]. Please let me know which option suits you best, or feel free to suggest an alternative time.<\/em><\/p>\n

                      Best regards,
                      [Your Name]<\/em><\/p>\n

                      10 Common Email Mistakes Taiwanese Learners Make \u53f0\u7063\u5b78\u7fd2\u8005\u5e38\u72af\u768410\u500bEmail\u932f\u8aa4<\/h2>\n
                      \n
                      \"Person
                      Awareness of common mistakes is the first step toward writing better emails<\/figcaption><\/figure>\n<\/div>\n

                      After 20+ years of teaching English in Taiwan, I’ve seen these email mistakes come up again and again. Let’s fix them once and for all:<\/p>\n

                      1. Starting with “Dear Sir\/Madam” when you know their name<\/strong>
                      If you know who you’re writing to, use their name. “Dear Mr. Wang” shows you did your homework. “Dear Sir\/Madam” suggests you didn’t bother checking.<\/p>\n

                      2. Writing “Please kindly” (double politeness)<\/strong>
                      ❌ “Please kindly send me the report.”
                      ✅ “Could you please send me the report?” or “Kindly send me the report.”
                      Pick one \u2014 using both sounds unnatural to native speakers.<\/p>\n

                      3. Translating Chinese email patterns directly<\/strong>
                      ❌ “I have something to discuss with you.” (\u6211\u6709\u4e8b\u60f3\u8ddf\u4f60\u8a0e\u8ad6)
                      ✅ “I’d like to discuss [specific topic] with you.”
                      Be specific from the start. English emails value directness (\u76f4\u63a5).<\/p>\n

                      4. Forgetting the subject line or being too vague<\/strong>
                      ❌ Subject: “Hello” or “Question”
                      ✅ Subject: “Q3 Sales Report \u2014 Review by Friday”
                      Your subject line is your email’s first impression.<\/p>\n

                      5. Using “ASAP” in formal emails<\/strong>
                      ❌ “Please reply ASAP.”
                      ✅ “I would appreciate a response by [specific date].”
                      “ASAP” can come across as demanding. A specific deadline is more professional and more useful.<\/p>\n

                      6. Overusing “I think”<\/strong>
                      ❌ “I think we should I think consider I think changing…”
                      ✅ “I suggest we consider changing…” or “In my view, we should…”
                      Vary your language to sound more confident.<\/p>\n

                      7. Confusing “reply” and “reply all”<\/strong>
                      This isn’t a language mistake, but it’s worth mentioning: always check whether your response should go to one person or everyone on the thread. Reply-all disasters are legendary.<\/p>\n

                      8. Missing articles (a, an, the)<\/strong>
                      ❌ “I attached report to email.”
                      ✅ “I’ve attached the report to this email.”
                      Mandarin doesn’t have articles, so this is one of the most persistent challenges for Taiwanese learners.<\/p>\n

                      9. Ending with “Waiting for your reply”<\/strong>
                      ❌ “Waiting for your reply.”
                      ✅ “I look forward to hearing from you.”
                      The first sounds like a command; the second sounds professional and friendly.<\/p>\n

                      10. Writing emails that are too long<\/strong>
                      Respect your reader’s time. If your email is more than three short paragraphs, consider whether some content belongs in an attachment instead.<\/p>\n

                      Formal vs. Informal: Know the Difference \u6b63\u5f0f\u8207\u975e\u6b63\u5f0f\uff1a\u641e\u6e05\u695a\u5dee\u7570<\/h2>\n
                      \n
                      \"Business
                      Knowing when to use formal vs. informal tone is a key professional skill<\/figcaption><\/figure>\n<\/div>\n

                      One of the trickiest aspects of email writing is matching your tone (\u8a9e\u6c23) to the situation. Here’s a quick comparison:<\/p>\n

                      Formal (\u6b63\u5f0f):<\/strong> Use with clients, executives, first-time contacts, and official correspondence.<\/p>\n

                        \n
                      • Greeting: “Dear Ms. Lin,”<\/li>\n
                      • Request: “I would be grateful if you could…”<\/li>\n
                      • Closing: “Yours sincerely,” \/ “Best regards,”<\/li>\n<\/ul>\n

                        Semi-formal (\u534a\u6b63\u5f0f):<\/strong> Use with familiar colleagues and ongoing business relationships.<\/p>\n

                          \n
                        • Greeting: “Hi David,”<\/li>\n
                        • Request: “Could you send me…”<\/li>\n
                        • Closing: “Best,” \/ “Thanks,”<\/li>\n<\/ul>\n

                          Informal (\u975e\u6b63\u5f0f):<\/strong> Use only with close coworkers you interact with daily.<\/p>\n

                            \n
                          • Greeting: “Hey team,”<\/li>\n
                          • Request: “Can you check on…”<\/li>\n
                          • Closing: “Cheers,” \/ “Talk soon,”<\/li>\n<\/ul>\n

                            Rule of thumb (\u7d93\u9a57\u6cd5\u5247):<\/strong> When in doubt, go one level more formal. It’s better to seem slightly too polite than too casual. You can always dial it down once the other person sets a more relaxed tone.<\/p>\n

                            Quick Practice Exercise \u5feb\u901f\u7df4\u7fd2<\/h2>\n
                            \n
                            \"Practice
                            Practice these scenarios to build your email writing confidence<\/figcaption><\/figure>\n<\/div>\n

                            Try rewriting these poorly written emails. Check your answers against the suggested improvements below:<\/p>\n

                            1. Fix this subject line:<\/strong>
                            “Hi”
                            \u2192 Suggested: “Project Update \u2014 Website Redesign Timeline”<\/em><\/p>\n

                            2. Fix this opening:<\/strong>
                            “I have something to tell you about the meeting.”
                            \u2192 Suggested: “I’m writing to share an update about next week’s project meeting.”<\/em><\/p>\n

                            3. Fix this request:<\/strong>
                            “Send me the files ASAP.”
                            \u2192 Suggested: “Could you please send me the updated files by Thursday afternoon?”<\/em><\/p>\n

                            4. Fix this closing:<\/strong>
                            “Waiting for your reply.”
                            \u2192 Suggested: “I look forward to hearing from you at your convenience.”<\/em><\/p>\n

                            5. Fix this apology:<\/strong>
                            “Sorry for late.”
                            \u2192 Suggested: “I apologize for the delayed response. Thank you for your patience.”<\/em><\/p>\n

                            Your Email Writing Action Plan \u4f60\u7684Email\u5beb\u4f5c\u884c\u52d5\u8a08\u756b<\/h2>\n

                            Improving your professional email writing doesn’t happen overnight, but with consistent practice, you’ll see rapid progress. Here’s what to do this week:<\/p>\n

                              \n
                            1. Save this article<\/strong> \u2014 Bookmark it and refer to the phrase lists whenever you write an email<\/li>\n
                            2. Pick three phrases<\/strong> from each category and use them in your next real email<\/li>\n
                            3. Review your sent emails<\/strong> \u2014 Look at emails you sent last week. Can you spot any of the 10 common mistakes?<\/li>\n
                            4. Practice one template per day<\/strong> \u2014 Write a mock email using each template above<\/li>\n
                            5. Read professional emails<\/strong> you receive and note phrases that sound natural<\/li>\n<\/ol>\n

                              Email is a skill, and like any skill, it improves with deliberate practice. The phrases and templates in this guide are your starting toolkit \u2014 use them, adapt them, and make them yours. Before long, you’ll write professional English emails (\u5c08\u696d\u82f1\u6587Email) as naturally as you write in Chinese. \u52a0\u6cb9! 💪<\/p>\n

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