商業英文 (Business English) | Essential Phrases for Work Emails

Good 商業英文 (business English) helps you communicate professionally with international clients and colleagues. This lesson teaches you the most useful phrases for writing work emails.

Why 商業英文 Is Important

In Taiwan’s global business world, English emails are essential. A well-written email shows:

• Professionalism – You represent your company well
• Clarity – Your message is easy to understand
• Respect – You value the reader’s time

Opening Your Email 開頭

Start your 商業英文 emails with these phrases:

Formal Openings:

• Dear Mr./Ms. [Name], – 最正式的稱呼
• Dear Sir or Madam, – When you don’t know the name
• To Whom It May Concern, – For general inquiries

Semi-Formal Openings:

• Hello [Name], – For colleagues you know
• Hi [Name], – For friendly business relationships
• Good morning/afternoon, – Polite and warm

Starting the Message 開始正文

• I hope this email finds you well. – 希望你一切都好
• Thank you for your email. – 感謝你的來信
• I am writing to inquire about… – 我寫信是要詢問…
• Following up on our conversation… – 關於我們的對話…
• I am reaching out regarding… – 我是關於…聯繫你

Making Requests 提出請求

Polite requests are key in 商業英文:

• Could you please…? – 您可以…嗎？
• Would it be possible to…? – 是否可能…？
• I would appreciate it if you could… – 如果您能…我將不勝感激
• Would you mind…? – 您介意…嗎？
• I was wondering if… – 我想知道是否…

Giving Good News 傳達好消息

• I am pleased to inform you that… – 我很高興通知您…
• I am happy to confirm… – 我很高興確認…
• We are delighted to announce… – 我們很高興宣布…

Giving Bad News 傳達壞消息

• I regret to inform you that… – 我很遺憾地通知您…
• Unfortunately, we are unable to… – 不幸的是，我們無法…
• I am afraid that… – 恐怕…

Closing Your Email 結尾

Before the signature:

• Please let me know if you have any questions.
• I look forward to hearing from you.
• Thank you for your time and consideration.
• Please do not hesitate to contact me.

Sign-offs:

• Best regards, – Most common and professional
• Kind regards, – Warm but professional
• Sincerely, – Very formal
• Thank you, – Simple and polite

Sample 商業英文 이메일

Subject: Meeting Request – Q2 Project Update

Dear Ms. Chen,

I hope this email finds you well. I am writing to request a meeting to discuss the Q2 project update.

Would it be possible to meet next Tuesday at 2:00 PM? If that time doesn’t work for you, please let me know your availability.

I look forward to hearing from you.

Best regards,
David Lin

Practice Makes Perfect

The best way to improve your 商業英文 is to practice! Try rewriting your Chinese emails in English, or ask a colleague to check your emails before sending.