{"id":5129,"date":"2026-06-10T00:09:10","date_gmt":"2026-06-10T00:09:10","guid":{"rendered":"https:\/\/18kenglish.com\/english-email-closing-phrases-taiwan-pros-2026\/"},"modified":"2026-06-10T00:09:10","modified_gmt":"2026-06-10T00:09:10","slug":"english-email-closing-phrases-taiwan-pros-2026","status":"publish","type":"post","link":"https:\/\/18kenglish.com\/th\/english-email-closing-phrases-taiwan-pros-2026\/","title":{"rendered":"Email Sign-Offs: 30 English Closings Taiwan Pros Use (2026) | \u82f1\u6587email\u7d50\u5c3e"},"content":{"rendered":"

You’ve just spent twenty minutes writing the perfect email to a Hong Kong client. The subject is sharp, the request is clear, the tone is exactly right \u2014 and then you freeze on the last line. English email closing phrases<\/strong> are the part most Taiwan office workers learn last and worry about most, because the wrong sign-off can undo everything you just wrote. A “Best regards” sent to a coworker you eat lunch with sounds cold. A “Cheers!” sent to a German law firm sounds careless. The closing is a 2-second decision that quietly tells the reader who you are.<\/p>\n

This guide is built for Taiwan professionals \u2014 cram school teachers, engineers at TSMC, freelancers chasing Singapore clients, and PMs juggling 50 messages a day. I’ve sorted 30 working closings into formal, friendly-professional, casual, action-driving, and thank-you categories, then listed six Chinglish closings that quietly hurt your credibility. Every entry has a Chinese annotation so you can match register at a glance.<\/p>\n

\"English<\/p>\n

Why English Email Closing Phrases Matter More Than You Think | \u70ba\u4ec0\u9ebc\u7d50\u5c3e\u8a9e\u6bd4\u4f60\u60f3\u7684\u91cd\u8981<\/h2>\n

A closing phrase carries three signals at once: how formal the relationship is, how warm you want to be, and whether you’re expecting a reply. Get any of the three wrong and the reader notices, even if they can’t tell you why. A 2023 Boomerang study of 350,000 real email threads found that messages closing with “Thanks in advance” had a 65.7% response rate \u2014 the highest of any sign-off tested \u2014 while messages with no closing at all dropped to around 46%. The closing is doing real work.<\/p>\n

Taiwan learners pick up the formal greetings (“Dear Mr. Lin”) quickly because textbooks drill them. The closings get less attention, which is why so many Taiwanese professionals default to “Best regards” for every situation \u2014 even thank-you notes to their own assistant. Native speakers shift their sign-off three or four times across a single email thread, and matching that rhythm is what makes you sound fluent in the body, not just the greeting.<\/p>\n

The 7 Formal Closings That Always Work | 7\u500b\u6b63\u5f0f\u82f1\u6587\u7d50\u5c3e<\/h2>\n

\"Formal<\/p>\n

These are your safe defaults for cold outreach, government correspondence, legal matters, and anyone you haven’t met in person. They are slightly stiff on purpose \u2014 formality is the point.<\/p>\n

    \n
  1. Yours sincerely<\/strong> \u2014 \u656c\u4e0a \u2014 When you know the recipient’s name. The classic UK-style closing for formal letters.<\/li>\n
  2. Yours faithfully<\/strong> \u2014 \u8b39\u4e0a \u2014 When you opened with “Dear Sir\/Madam” and don’t know the name. Pair with the opener or it looks odd.<\/li>\n
  3. Respectfully<\/strong> \u2014 \u656c\u4e0a \u2014 For senior officials, regulators, judges. Heavier than “Sincerely.” Use sparingly.<\/li>\n
  4. Sincerely<\/strong> \u2014 \u8aa0\u646f\u5730 \u2014 The US business default. Slightly less formal than “Yours sincerely” but still safe.<\/li>\n
  5. With kind regards<\/strong> \u2014 \u81f4\u4ee5\u656c\u610f \u2014 A softer formal option. Works well in legal and academic settings.<\/li>\n
  6. Best regards<\/strong> \u2014 \u6b64\u81f4 \/ \u656c\u4e0a \u2014 The workhorse. Safe for almost every formal context, but boring if you over-use it.<\/li>\n
  7. Kind regards<\/strong> \u2014 \u81f4\u4e0a\u554f\u5019 \u2014 A touch warmer than “Best regards.” Common in UK and Singapore offices.<\/li>\n<\/ol>\n

    If you want one rule from this whole article: never end a formal email with a comma. Best regards,<\/em> on its own line, then your name on the next line. The comma after the closing is non-negotiable in business correspondence \u2014 Cambridge Dictionary’s email style guide is explicit about this.<\/p>\n

    10 Professional but Friendlier Closings | 10\u500b\u5c08\u696d\u53c8\u4e0d\u6b7b\u677f\u7684\u7d50\u5c3e<\/h2>\n

    \"Professional<\/p>\n

    This is the register most Taiwan office workers actually need 80% of the time \u2014 emails to colleagues at other companies, vendors, recurring contacts, and clients you’ve already met once or twice. Warm, but still professional.<\/p>\n

      \n
    1. Best<\/strong> \u2014 \u9806\u980c \u2014 Friendly shorthand. Acceptable once you’ve exchanged 3+ messages.<\/li>\n
    2. All the best<\/strong> \u2014 \u795d\u9806\u5229 \u2014 Slightly warmer than “Best.” Common in creative and tech industries.<\/li>\n
    3. Warm regards<\/strong> \u2014 \u81f4\u4e0a\u6eab\u6696\u7684\u554f\u5019 \u2014 For long-standing client relationships. Don’t use on first contact.<\/li>\n
    4. Best wishes<\/strong> \u2014 \u795d\u9806\u5fc3 \u2014 Friendly, neutral, works for almost any age recipient.<\/li>\n
    5. Many thanks<\/strong> \u2014 \u842c\u5206\u611f\u8b1d \u2014 Closes when you’ve asked for something. UK-leaning.<\/li>\n
    6. Thanks again<\/strong> \u2014 \u518d\u6b21\u611f\u8b1d \u2014 When the person has already done you a favor in a previous thread.<\/li>\n
    7. With appreciation<\/strong> \u2014 \u7531\u8877\u611f\u8b1d \u2014 A touch more formal than “Many thanks.” Good for managers above you.<\/li>\n
    8. Thank you for your time<\/strong> \u2014 \u611f\u8b1d\u60a8\u64a5\u5197 \u2014 When you’ve asked someone busy to read a long email.<\/li>\n
    9. Looking forward to your reply<\/strong> \u2014 \u671f\u5f85\u60a8\u7684\u56de\u8986 \u2014 Soft pressure, polite. Common in vendor and supplier emails.<\/li>\n
    10. Have a great week<\/strong> \u2014 \u795d\u60a8\u6709\u500b\u7f8e\u597d\u7684\u4e00\u9031 \u2014 Day-of-week variants (“great weekend”, “great Friday”) feel personal without being too casual.<\/li>\n<\/ol>\n

      The truth is, “Best” alone has crept past “Best regards” as the most common professional closing among American knowledge workers under 40. If you’re emailing tech contacts in California or Austin, “Best” is now the safer choice \u2014 “Best regards” reads a little Gen X.<\/p>\n

      Casual Closings for Coworkers and Repeat Contacts | \u540c\u4e8b\u719f\u4eba\u4e4b\u9593\u7684\u8f15\u9b06\u7d50\u5c3e<\/h2>\n

      \"Casual<\/p>\n

      For people who already know you. Internal team emails, a designer you’ve worked with for two years, your direct teammates. Avoid these with anyone you’ve never met face-to-face or video-called.<\/p>\n

        \n
      1. Cheers<\/strong> \u2014 \u795d\u597d \u2014 UK\/Australian standard for friendly-but-not-intimate. Avoid in US contexts above middle-management.<\/li>\n
      2. Talk soon<\/strong> \u2014 \u4e4b\u5f8c\u518d\u804a \u2014 When you’ll genuinely be in touch this week.<\/li>\n
      3. Take care<\/strong> \u2014 \u4fdd\u91cd \u2014 Warm. Common when the person has had a rough week or is on vacation.<\/li>\n
      4. Catch you later<\/strong> \u2014 \u4e4b\u5f8c\u804a \u2014 Very casual. Same-team only.<\/li>\n
      5. Have a good one<\/strong> \u2014 \u795d\u4f60\u4eca\u5929\u9806\u5229 \u2014 American casual. Day-end friendly close to teammates.<\/li>\n<\/ol>\n

        Action-Driving Closings: When You Need a Reply | \u60f3\u8981\u5c0d\u65b9\u56de\u8986\u7684\u7d50\u5c3e<\/h2>\n

        \"Action-driving<\/p>\n

        These closings exist to get a reply. The Boomerang study I cited earlier ranked them: “Thanks in advance” pulled 65.7% replies; “Best” pulled 51.2%; “Regards” pulled 53.5%. If you need movement, frame the close as a small request.<\/p>\n

          \n
        1. Thanks in advance<\/strong> \u2014 \u9810\u5148\u611f\u8b1d \u2014 Implies you expect cooperation. Soft pressure.<\/li>\n
        2. Awaiting your reply<\/strong> \u2014 \u975c\u5019\u60a8\u7684\u56de\u8986 \u2014 Slightly formal, common in B2B sales follow-ups.<\/li>\n
        3. Please let me know by [date]<\/strong> \u2014 \u8acb\u65bc[\u65e5\u671f]\u524d\u56de\u8986\u6211 \u2014 Direct, time-bound. Use sparingly or it reads pushy.<\/li>\n
        4. Any thoughts?<\/strong> \u2014 \u60a8\u600e\u9ebc\u770b? \u2014 Friendly, invites discussion without demanding a yes\/no.<\/li>\n
        5. Happy to chat further<\/strong> \u2014 \u96a8\u6642\u53ef\u4ee5\u518d\u804a \u2014 Leaves the door open. Sales-friendly without being aggressive.<\/li>\n<\/ol>\n

          One small habit that doubles reply rates: ask your one specific question on the line directly above the closing, not buried in paragraph two. Recipients scan from the bottom up when they’re busy.<\/p>\n

          Apology and Thank-You Closings | \u9053\u6b49\u8207\u611f\u8b1d\u7d50\u5c3e<\/h2>\n

          \"Thank-you<\/p>\n

          The tone here matters more than the exact phrase. Pick one and don’t double-stack \u2014 writing “Thanks so much! Many thanks again! I really appreciate it!” reads as nervous, not grateful.<\/p>\n

            \n
          1. Thank you for your patience<\/strong> \u2014 \u611f\u8b1d\u60a8\u7684\u8010\u5fc3 \u2014 For late replies or delays you caused.<\/li>\n
          2. With apologies for the delay<\/strong> \u2014 \u70ba\u5ef6\u9072\u81f4\u6b49 \u2014 Acknowledges fault without grovelling.<\/li>\n
          3. Grateful for your help<\/strong> \u2014 \u611f\u8b1d\u60a8\u7684\u5354\u52a9 \u2014 Warmer than “Thanks.” Good for one-off favors.<\/li>\n<\/ol>\n

            That brings the running total to 30. Save this list, screenshot it, paste it into Notion \u2014 the goal is to stop reaching for “Best regards” every time. Pair these closings with the 35 business English collocations<\/a> we covered earlier and your professional emails will read like a native speaker in under two months.<\/p>\n

            6 Closings to Never Use at Work | 6\u500b\u8077\u5834\u7981\u7528\u7d50\u5c3e<\/h2>\n

            \"Banned<\/p>\n

            Most of these are direct translations from Chinese or holdovers from English-class textbooks that haven’t been updated since 2002. Each one quietly hurts your credibility with international colleagues.<\/p>\n

              \n
            1. Yours truly<\/strong> \u2014 Sounds like a love letter. Banned in modern business contexts.<\/li>\n
            2. Wish you have a nice day<\/strong> \u2014 Chinglish. Native version: Have a great day<\/em>.<\/li>\n
            3. Looking forward to hearing from you soon!<\/strong> \u2014 The exclamation mark is the problem. Drop it.<\/li>\n
            4. I am waiting for your reply<\/strong> \u2014 Sounds impatient and slightly accusatory. Use Awaiting your reply<\/em>.<\/li>\n
            5. Sent from my iPhone<\/strong> on a deliberate business email \u2014 Reads as careless. Strip it for anything important.<\/li>\n
            6. Love,<\/strong> or Hugs,<\/strong> \u2014 Inappropriate even between teammates. Skip.<\/li>\n<\/ol>\n

              The most common mistake I see in Chinglish business emails from Taiwan professionals<\/a> is the over-friendly closing \u2014 packing three “thank you” variants and an exclamation mark into the final line. Pick one. Mean it. Move on.<\/p>\n

              The Closing-to-Subject Match Rule<\/h2>\n

              Here’s the framework most guides skip: your closing should match your subject line’s<\/em> register, not the body’s. Subject lines set expectations. A subject like “Q3 Vendor Renewal \u2014 Sign-off Required” wants a formal closing (“Best regards,” or “Sincerely”). A subject like “Quick question on the deck” wants a friendly one (“Thanks!” or “Best”).<\/p>\n

              When you mismatch \u2014 formal subject, casual sign-off \u2014 the reader feels something is off without knowing what. This is the single fastest fix for emails that “sound weird in English.” Read your subject line out loud, then pick the closing.<\/p>\n