{"id":6171,"date":"2026-07-04T00:07:39","date_gmt":"2026-07-04T00:07:39","guid":{"rendered":"https:\/\/18kenglish.com\/business-email-in-english\/"},"modified":"2026-07-04T00:07:39","modified_gmt":"2026-07-04T00:07:39","slug":"business-email-in-english","status":"publish","type":"post","link":"https:\/\/18kenglish.com\/th\/business-email-in-english\/","title":{"rendered":"Business Email in English: 8 Pro Templates + \u5e38\u7528\u53e5\u578b (2026) | \u5546\u696d\u82f1\u6587\u66f8\u4fe1"},"content":{"rendered":"
\nQuick Answer (\u5feb\u901f\u89e3\u7b54):<\/strong> A strong business email in English has five parts: a clear subject line, a greeting, a one-line purpose, the details, and a polite closing with a sign-off. Keep it to 90\u2013150 words, state what you want in the first two sentences, and end with a specific next step. Use “Dear [Name]” for formal messages and “Hi [Name]” for colleagues you know.\n<\/div>\n

The average office worker gets around 120 emails a day, and most are skimmed in under nine seconds. That is the real challenge with a business email in English: not grammar, but getting a busy reader to understand what you want before they scroll past. Taiwanese professionals already write clear emails in Chinese every day \u2014 the gap is a handful of English phrases and one habit: say the point first, then explain. This guide gives you eight templates you can copy today, the opening and closing lines that sound natural, and the polite request patterns that get replies instead of silence.<\/p>\n

The 5-Part Structure of a Business Email in English (\u5546\u696d\u82f1\u6587\u66f8\u4fe1\u7d50\u69cb)<\/h2>\n

Every effective business email in English follows the same skeleton, whether you are writing to a client in London or a supplier in Kaohsiung. Learn the five parts once and you never stare at a blank screen again.<\/p>\n

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  1. Subject line (\u4e3b\u65e8):<\/strong> six to eight words that name the topic and the action \u2014 “Meeting request: Q3 budget review.”<\/li>\n
  2. Greeting (\u7a31\u547c):<\/strong> “Dear Ms. Lin,” for formal, “Hi David,” for a colleague.<\/li>\n
  3. Purpose line (\u958b\u5834\u76ee\u7684):<\/strong> one sentence stating why you are writing. Put it first, not last.<\/li>\n
  4. Body (\u5167\u5bb9):<\/strong> two or three short paragraphs with the details, dates, and any question.<\/li>\n
  5. Closing + sign-off (\u7d50\u5c3e\u8207\u7f72\u540d):<\/strong> a polite line, then “Best regards,” and your name.<\/li>\n<\/ol>\n

    Western readers expect the request up front. A Chinese email often builds context before the ask; an English one flips that order. Lead with “I’m writing to confirm Friday’s shipment,” then give the background. This single change does more for clarity than any vocabulary list.<\/p>\n

    \"Professional<\/p>\n

    How Do You Start a Professional Email? (\u958b\u982d\u554f\u5019\u8207\u7a31\u547c)<\/h2>\n

    Start with the right greeting, then a purpose line \u2014 never a long apology or a weather comment. For a first contact or a senior person, “Dear Mr. Chen,” is safe. For a coworker, “Hi Amy,” works. Skip “Dear Sir or Madam” unless you truly have no name; it reads as cold and dated.<\/p>\n

    After the greeting, one of these opening lines will fit almost any situation:<\/p>\n