英文Email結尾 (Email Closings) | 7 Professional Phrases

When you write an email in English, the ending is very important. 英文Email結尾 (English email closings) are the phrases you use in the last part of your email. A good closing makes your email sound polite, professional, and complete.

Many learners spend a lot of time on the body of the email but forget about the ending. Then they just write “Best” or “Thanks” and hit send. This guide will help you do better. You will learn 7 clear, easy-to-use closing phrases — and know exactly when to use each one.

Mengapa 英文Email結尾 Matters

The last thing a person reads in your email stays in their memory. If your closing is sloppy or wrong, the whole email feels less professional — even if the content was great.

Think of the email closing as your last handshake. A confident handshake leaves a good feeling. A weak ending leaves the reader unsure. Always end your email clearly and politely.

Want to improve more than just your closings? Our article on Work English Email Phrases covers everything from greetings to full email structure.

7 Professional 英文Email結尾 Frasa

1. Best regards

This is the most widely used professional email closing. It works in almost every work situation. Use it when you are not sure which closing to pick — it is always safe.

Use it when: Writing to clients, new contacts, or colleagues you do not know very well.

Salam,
Tina Chen

2. Kind regards

Similar to “Best regards” but slightly warmer. It sounds friendly and polite at the same time. A great choice when you want to make a good impression.

Use it when: Replying to a client, following up on a request, writing to a partner company.

Salam hormat,
Mark Liu

3. Sincerely

This is the most formal closing. You would see it in job applications, official letters, and formal complaints. It is not very common in day-to-day emails, but it is always correct for formal writing.

Use it when: Writing a cover letter, a formal business request, or a letter to a government office.

Sungguh-sungguh,
Jennifer Su

4. Thank you

Simple and effective. If your email is asking for something or if someone helped you, end with “Thank you.” It shows you appreciate the reader’s time. 感謝您 carries a lot of good feeling in just two words.

Use it when: Requesting information, thanking someone for their help, following up on a task.

Terima kasih,
Peter Huang

5. Warm regards

This is more personal than “Best regards.” It shows that you feel friendly toward the reader. Good for people you have worked with before or have a good relationship with.

Use it when: Writing to a longtime client, a mentor, or a colleague you like and respect.

Warm regards,
Alice Tsai

6. Best

This is the short version of “Best regards.” It is modern, simple, and very common in international business. Many tech companies and startups use this every day. It is professional but friendly.

Use it when: Writing to colleagues, casual professional emails, quick replies.

Terbaik,
Tom

7. Looking forward to hearing from you

This is technically a closing line, not just a sign-off. It tells the reader you are waiting for a reply. It works well as the last sentence before your sign-off. It is polite and shows interest. 期待您的回覆 is how you might say it in Chinese.

Use it when: You are waiting for an answer, a decision, or information.

Looking forward to hearing from you.
Salam,
Sandra Ko

How to Write a Good Closing Line

Before your sign-off, write one last sentence. This is called the closing line. It tells the reader what should happen next. Here are some simple examples:

• Silakan beri tahu saya jika Anda memiliki pertanyaan.
• I look forward to your reply.
• Feel free to contact me at any time.
• I hope to hear from you soon.
• Terima kasih atas waktu dan pertimbangan Anda.

Pick one that fits your email. Then add your sign-off and signature below it.

Full Email Ending Examples

Here is what a complete, professional email ending looks like:

Please send me the contract by Friday if possible. I am happy to answer any questions before then.

Salam,
Maria Chen
Marketing Manager | ABC Company
maria@abccompany.com

Notice: there is a closing line (Please send me the contract…), then a sign-off (Best regards), and then a clean signature. This structure makes every email look professional.

Common Mistakes to Avoid

• Using “Bye” in professional emails — it is too informal.
• No closing at all — always end politely, even in short emails.
• Wrong tone — do not use “Cheers” with a senior manager you have never met.
• Forgetting a comma — write “Best regards,” not “Best regards”. The comma after the sign-off is standard in English.

With these 7 phrases and a clear closing line, your 英文Email結尾 will always look professional. Choose the right level of formality, match it to your relationship with the reader, and your emails will make a great last impression.