Business English Email Phrases: 7 Must-Know Tips | 英文Email範例

Writing business English email phrases correctly is the difference between landing a deal and losing one. For Taiwan professionals（台灣專業人士）who write emails to international clients every day, having the right 英文Email範例 (English email examples) at your fingertips saves time and builds trust.

This guide gives you 7 proven business English email phrases（7個實用商業英文Email短語）pulled straight from real workplace scenarios in Taipei, Hsinchu, and Taichung. Each phrase includes 英文商業Email範例 you can copy, paste, and customize for your own emails.

Why Business English Email Skills Matter in Taiwan 為什麼商業英文Email技巧很重要

Taiwan’s economy runs on international trade（國際貿易）and tech partnerships. Over 70% of GDP comes from exports, which means millions of professionals need to write clear, effective professional email English every single day.

The gap? Most English courses here focus on speaking and grammar. They skip 商業書信開頭（business letter openings）, proper 英文信件結尾署名（sign-offs）, and the subtle phrases that make emails sound natural rather than awkward.

These 7 phrases fix that gap — one email at a time.

Phrase 1: “I Hope This Email Finds You Well” — The Professional Opener 專業開場白

This is the gold standard（黃金標準）of business English email openings. It’s warm, professional, and universally accepted across Western business culture.

When to use it 什麼時候使用：

• First-time emails to new contacts（新聯絡人）
• Emails to clients you haven’t spoken to recently
• Any formal business correspondence（正式商業書信）

英文Email範例 (Example)：

Dear Mr. Johnson,

I hope this email finds you well. I’m writing to follow up on our discussion at the Computex exhibition last week.

Common Taiwan mistake to avoid 台灣人常犯的錯誤：
Don’t write “Dear Sir/Madam” when you know the person’s name. This feels impersonal（缺乏個人感）and outdated. Always use the recipient’s name when possible.

Variations 其他用法：

• “I hope you’re doing well” — slightly more casual（稍微不正式）
• “I hope you had a great weekend” — personal and friendly（個人化且友善）
• “Thank you for your prompt reply” — when responding to someone（回覆他人時使用）

Phrase 2: “I’m Writing to Inquire About…” — Stating Your Purpose 說明來信目的

Clarity drives results in professional email English. Western professionals expect you to state your purpose（說明目的）within the first two sentences. This phrase does exactly that.

When to use it 什麼時候使用：

• Requesting information（請求資訊）about products, services, or pricing
• Asking about job opportunities（詢問工作機會）
• Seeking partnership details（尋求合作夥伴詳情）

英文Email範例 (Example)：

Dear Ms. Chen,

I hope this email finds you well. I’m writing to inquire about your company’s cloud hosting solutions for enterprise clients.

Similar phrases 類似短語：

• “I’m reaching out regarding…” — slightly more casual
• “I wanted to touch base about…” — for people you already know
• “I’m contacting you in reference to…” — very formal（非常正式）

Pro tip 專業建議： Keep your opening paragraph under 3 sentences. Long-winded introductions（冗長的開場白）are a common mistake among Taiwanese writers who feel they need to be extra polite. In English business culture, brevity shows respect for the reader’s time（簡潔代表尊重讀者的時間）.

Phrase 3: “Please Find Attached…” — Sharing Documents 專業地分享文件

Attachments（附件）are a daily reality of business communication. This phrase is the standard way to reference them in business English email phrases.

英文Email範例 (Example)：

Please find attached the Q3 sales report for your review. I’ve highlighted the key metrics on page 4.

Better alternatives 更好的替代說法：

• “I’ve attached the revised proposal for your reference”（我已附上修改後的提案供您參考）
• “Attached is the updated price list as discussed”（如先前討論，附上更新的價目表）
• “You’ll find the presentation deck attached to this email”

Common mistake 常犯錯誤： Many Taiwan professionals write “Please kindly find the attached file below.” This is too wordy. “Please find attached” or simply “I’ve attached” is cleaner and more professional.

Phrase 4: “Could You Please…?” — Making Polite Requests 禮貌地提出請求

Making requests（提出請求）in professional email English requires a delicate balance. Too direct feels rude; too indirect feels unclear. “Could you please…?” hits the sweet spot（最佳平衡點）.

Compare these approaches 比較以下方式：

• ❌ “Send me the file.” — too direct, sounds like an order（太直接，像命令）
• ❌ “I was wondering if perhaps you might be able to possibly send me…” — too indirect（太迂迴）
• ✅ “Could you please send me the updated file by Friday?” — perfect balance（完美平衡）

Real-world 英文Email範例：

“Could you please confirm the delivery date for order #TW-2026-0891?”

“Could you please share the meeting notes from yesterday’s call?”

“Could you please let me know your availability next week?”

Adding urgency politely 禮貌地表達緊急性：

• “Could you please get back to me by end of day?” — moderate urgency（中等緊急程度）
• “I’d appreciate a reply at your earliest convenience” — soft deadline（軟性截止）
• “This is time-sensitive, so I’d appreciate a quick response” — high urgency（高度緊急）

Phrase 5: “Just Following Up On…” — The Art of the Follow-Up 後續追蹤的藝術

Follow-up emails（後續追蹤信件）are perhaps the most important emails you’ll write. Studies show that 80% of deals require at least 5 follow-ups, yet most people give up after just one.

The magic formula 魔法公式：

Hi David,

Just following up on my previous email regarding the partnership proposal. I understand you’re busy, but I wanted to make sure it didn’t get lost in your inbox.

Would you have 15 minutes this week to discuss the details?

Key tips for Taiwan professionals 給台灣專業人士的關鍵建議：

1. Wait 3-5 business days（等待3-5個工作天）before your first follow-up
2. Reference the original email（提及原始信件）so they can find it
3. Add new value（增加新的價值）— don’t just repeat yourself
4. Keep it short（保持簡短）— under 100 words is ideal

Variations 變化用法：

• “I wanted to circle back on…” — slightly more casual（稍微輕鬆）
• “Following up on our conversation from [date]…” — references a specific discussion
• “I’m checking in regarding…” — gentle and non-pushy（溫和不具壓迫感）

Phrase 6: “Thank You for Your Time and Consideration” — 英文信件結尾署名

How you end your email matters just as much as how you start it. A strong closing（有力的結尾）leaves a positive lasting impression（正面的持久印象）. Getting your 英文信件結尾署名 right is a skill every Taiwan professional needs.

Best closings for different situations 不同情境的最佳結尾：

After making a request 提出請求後：

“Thank you for your time and consideration. I look forward to hearing from you.”

After providing information 提供資訊後：

“Please don’t hesitate to reach out if you have any questions.”（如有任何問題，請隨時與我聯繫。）

After a meeting 會議後：

“Thank you for the productive discussion today. I’ll send the action items by tomorrow.”（感謝今天富有成效的討論。我會在明天前發送行動項目。）

Sign-off options 結尾署名選項：

• “Best regards,” — safe, universally professional（安全、普遍專業）
• “Kind regards,” — slightly warmer（稍微溫暖）
• “Warm regards,” — for people you know well（用於認識的人）
• “Best,” — casual but acceptable（輕鬆但可接受）

Avoid 避免使用： “Yours faithfully” and “Yours sincerely” sound outdated（過時的）in modern business English email communication. Stick with “regards” variations.

Phrase 7: “As Per Our Discussion…” — Referencing Previous Communication 引用先前的溝通

This phrase is essential for maintaining clear communication threads（溝通脈絡）in business English email phrases. It helps both parties stay on the same page（保持共識）.

英文Email範例 (Example)：

Hi Jennifer,

As per our discussion on Monday’s call, I’ve prepared the revised budget for the Q2 marketing campaign. The total comes to USD $45,000, which includes the digital advertising spend we agreed upon.

Why this matters for Taiwan professionals 為什麼這對台灣專業人士重要：

In cross-cultural business（跨文化商業）, misunderstandings happen frequently. By referencing previous conversations, you create a paper trail（書面記錄）that protects both parties. This is especially important when working with overseas partners in different time zones.

Alternatives 替代用法：

• “As we discussed earlier…”（如我們之前所討論的…）
• “Further to our conversation…”（延續我們的對話…）
• “As mentioned in our last meeting…”（如在上次會議中提到的…）

Complete Business English Email Template 完整商業英文Email範本

Here’s how these 7 phrases work together in a real email that a Taiwan professional might send:

Subject: Follow-Up on Partnership Proposal — TechCorp Taiwan

Dear Ms. Williams,

I hope this email finds you well. I’m writing to follow up on our meeting at CES Asia last month regarding a potential distribution partnership.

As per our discussion, I’ve prepared a detailed proposal outlining the market opportunity in Taiwan and Southeast Asia. Please find attached the full proposal document along with our company profile.

Could you please review the proposal and let me know your thoughts by March 30th? We’re keen to move forward before the Q2 planning cycle begins.

Thank you for your time and consideration. I look forward to the possibility of working together.

Best regards,
Kevin Lin
Business Development Manager
TechCorp Taiwan | kevin.lin@techcorp.com.tw

Notice how each phrase flows naturally into the next. The email is clear, professional, and respectful — exactly what international business partners expect from professional email English communication.

Watch and Learn: English Email Writing Tips 觀看學習：英文Email寫作技巧

For more practical tips on writing professional business English emails, check out this excellent video tutorial:

Quick Reference: Business English Email Phrases Cheat Sheet 快速參考小抄

Situation 情境	Business English Email Phrase 商業英文短語	Formality 正式程度
Opening 商業書信開頭	I hope this email finds you well	⭐⭐⭐
Purpose 目的	I’m writing to inquire about…	⭐⭐⭐
Attachments 附件	Please find attached…	⭐⭐⭐
Requests 請求	Could you please…?	⭐⭐
Follow-up 追蹤	Just following up on…	⭐⭐
Closing 英文信件結尾署名	Thank you for your time and consideration	⭐⭐⭐
Reference 引用	As per our discussion…	⭐⭐⭐

Next Steps: Practice Makes Perfect 下一步：熟能生巧

Reading about these business English email phrases is just the beginning. Here’s how to make them part of your daily routine（日常習慣）:

1. Save this article as a bookmark（將本文加入書籤）and reference it when writing emails
2. Practice rewriting your old emails（練習改寫舊郵件）using these phrases
3. Ask a colleague to review（請同事審閱）your important emails before sending
4. Read English emails you receive（閱讀收到的英文郵件）and notice how native speakers use these phrases

The best way to improve your business English email writing is through consistent practice（持續練習）. Start with one phrase today, master it, then add another next week. Before you know it, you’ll be writing emails that impress clients and colleagues worldwide.

For more English learning tips designed for Taiwanese professionals and students, explore our other articles on 18K English. Share this guide with your colleagues — better business English email phrases benefit everyone in the office!

Sources 參考資料

• Mastering English Conversation: 10 Essential Daily Phrases — strengthen your everyday speaking skills
• Talaera: 150+ Useful Email Phrases — comprehensive email phrase reference
• Grammarly’s Guide to Email Writing — additional tips from a trusted language tool
• Harvard Business Review: Writing Email with Military Precision — advanced strategies for busy professionals